Task Priority Calculator
Decide what to work on next. List your tasks and rate each from 1 to 5 for impact, urgency and effort. The calculator scores every task as impact × urgency ÷ effort, sorts the list, places each task in an Eisenhower quadrant – do first, schedule, delegate, or drop – and shows the task to start with. Copy the ranked list into your to-do app.
- Runs in your browser
- No sign-up
- Free to use
Impact: how much it matters. Urgency: how soon. Effort: how much work.
How to use Task Priority Calculator
- List tasks with impact, urgency and effort (1–5).
- Read the ranked list.
- Check each task’s quadrant.
- Copy the order.
Task Priority Calculator features
Priority score
Impact × urgency ÷ effort.
Eisenhower quadrant
For every task.
Ranked list
Copy as text.
Quick wins
High impact, low effort rise.
Paste from spreadsheets
Tab or | separated lines.
Private
Runs in your browser; nothing is sent or stored.
When to use Task Priority Calculator
- Weekly planning.
- Team backlog grooming.
- Overloaded days.
- Personal projects.
Task Priority Calculator FAQ
Why divide by effort?
So quick, valuable tasks rank above long ones with the same impact.
What is the Eisenhower matrix?
A grid of important/urgent that suggests doing, scheduling, delegating or dropping tasks.
How should I rate impact?
By how much the task moves your goals, not how loud the request is.
Can a team use it?
Yes, rate tasks together to make priorities explicit.
Prioritising honestly
Urgent tasks crowd out important ones. Rating impact and urgency separately makes the trade-off visible.
Re-score the list when circumstances change; priorities are not fixed.
Keep the scale consistent across tasks: a 5 for impact should mean the same thing for every task you rate. Teams often agree short definitions, such as 5 = affects all customers or revenue directly, 3 = affects one team or process, 1 = nice to have, which makes ratings from different people comparable.
Treat the result as a planning estimate. The inputs are assumptions about the future, so try a cautious and an optimistic set of numbers and plan with the range rather than a single figure.
Small differences in the rate or the number of years make a large difference over long periods. Change one input at a time to see which assumption matters most for your plan, and revisit the numbers once a year.